Tips for Owner-Operator Truck Drivers: Record-Keeping

Tips for Owner-Operator Truck Drivers: Record-Keeping

Running an owner-operator trucking business in Akron, Ohio is tough. Everything needs to be organized, especially in record keeping, in order for your business to run smoothly. That’s on top of the time you need to spend on the road to make sure your cargo gets to its destination on time. As a result, it is easy to neglect some aspects of the business. When running a trucking business, whether it’s an owner-operator or an independent one, being orderly will ease things up for you. This will help you easily track different aspects of the business and minimize issues down the road. Below are some tips to help you get organized:

Find out What You Need

It is your responsibility to do all the paperwork and comply with trucking laws and regulations. Other than the obvious stuff like tracking fuel, keeping your toll receipts, and bills of lading, it is necessary to record when you last bought tires and how much time you have been on the road. You can make some of these more organized by using a fuel card or opting for an electronic system as opposed to a cash system. This will keep your records in one place which eases accessibility when they are needed.

Be Orderly

Even when using electronic systems, it is possible to get things messed up. You want to have a backup in case things go wrong just in case you may require materials from a few months back. Create specific files to store supporting documents and name them according to the most appropriate variable. When doing things online, use systems that allow you to organize your data in a simple and straightforward manner. If you can get a storage system that allows you to incorporate images, it would be better as it reduces the amount of paper you have to deal with.

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Integrate All Aspects in Your Management Software

When it comes to the use of computer applications to manage your business, get one that combines as many aspects as possible. Having different programs complicates basic things and makes navigating around the system hard. Have a system that accommodates all the data necessary for different reports, settlements, maintenance records, expenses, and income filing.